how to enable auto-response for ticket close?

Hi everyone! I installed otrs 2.4.7 on FreeBSD, it is working, there is email response for new ticket, but there is nothing for closing it. How can I enable it? Thanks! -- --- Mika Chu

yes, I want to do that too!
----- Original Message -----
From: Mika Chu
Hi everyone! I installed otrs 2.4.7 on FreeBSD, it is working, there is email response for new ticket, but there is nothing for closing it. How can I enable it? Thanks!
-- --- Mika Chu
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Solution of a problem which you send to customer is, in fact, a response (notification) email to customer. But, you also can create a notification which is triggered by ticket state (open, close), ticket priority, queue, etc.. Go to admin interface and take a look at Notification(Event) option. Best regards, Ivo Veseli _____ From: otrs-bounces@otrs.org [mailto:otrs-bounces@otrs.org] On Behalf Of Mika Chu Sent: Monday, May 17, 2010 8:50 AM To: otrs@otrs.org Subject: [otrs] how to enable auto-response for ticket close? Hi everyone! I installed otrs 2.4.7 on FreeBSD, it is working, there is email response for new ticket, but there is nothing for closing it. How can I enable it? Thanks! -- --- Mika Chu

Hi,
Check out this example:
Example:
--------
This notification informs a user when their case is closed.
To configure a notification for a closed ticket, configure a Notification(Event) as so: (if not specified, leave as blank)
Recipient : Customer
Event : TicketStateUpdate
State : Closed successful / Closed unsucsessful
Enter you desired subject and text. For mine its:
Hi

Thanks. I set that up. . .and I am not getting any notifications sent (
I was the customer on the ticket I closed. . .no email)? Any ideas?
----- Original Message -----
From: Michael Mayaka
Hi, Check out this example: Example: -------- This notification informs a user when their case is closed.
To configure a notification for a closed ticket, configure a Notification(Event) as so: (if not specified, leave as blank)
Recipient : Customer Event : TicketStateUpdate State : Closed successful / Closed unsucsessful Enter you desired subject and text. For mine its:
Hi
, Your ticket has been closed. If the issue has not be resolved to your satisfaction, please feel free to contact IT Helpdesk. Your Request was: =====================================================================
===================================================================== Our support team has closed the ticket with the following comment(s): =====================================================================
===================================================================== Kind Regards, Michael Mayaka
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Hi, On 17.05.2010, at 05:27, TechFan wrote:
Thanks. I set that up. . .and I am not getting any notifications sent ( I was the customer on the ticket I closed. . .no email)? Any ideas?
can you see the email as article? If recipient is set to “Customer”, the email is stored as article as well. Freundliche Grüße / Kind regards Nils Leideck -- Nils Leideck Senior Consultant nils.leideck@leidex.net nils.leideck@otrs.com http://webint.cryptonode.de / a Fractal project

Thanks for responding Nils,
Can you please help me understand how to answer your question? "can you
see the email as article?" What exactly are you asking? Are you
talking about the settings for the Notification (Event) or the ticket
being closed? Are you talking about the Article type under the
Notification (Event) settings? If so, I have not selected any of those
options (email-internal, note-external, etc). It says those apply to
ArticleCreate Events, so I didn't set any of them.
If you are asking about the Recipient (Group based) setting, yes, I have
selected Customer.
If you are asking about the Zoom Ticket view. . .I can see Compose
Answer (email) and when I click it, it opens with the email address in
the To or CC (it populates the To with my email address - I submitted
the ticket via email and then changed the customer so the customer's
email address shows up in the CC?). The ones I was closing to test
with, I was both the customer and the agent.
Thanks again for your help. Please help me find the answers you need to
understand what is happening.
Thanks.
----- Original Message -----
From: Nils Leideck - ITSM
Hi,
On 17.05.2010, at 05:27, TechFan wrote:
Thanks. I set that up. . .and I am not getting any notifications sent ( I was the customer on the ticket I closed. . .no email)? Any ideas?
can you see the email as article? If recipient is set to “Customer”, the email is stored as article as well.
Freundliche Grüße / Kind regards
Nils Leideck
-- Nils Leideck Senior Consultant
nils.leideck@leidex.net mailto:nils.leideck@leidex.net nils.leideck@otrs.com
http://webint.cryptonode.de / a Fractal project
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Hi, On 18.05.2010, at 00:12, TechFan wrote:
Can you please help me understand how to answer your question? "can you see the email as article?" What exactly are you asking? Are you talking about the settings for the Notification (Event) or the ticket being closed? Are you talking about the Article type under the Notification (Event) settings? If so, I have not selected any of those options (email-internal, note-external, etc). It says those apply to ArticleCreate Events, so I didn't set any of them.
If you are asking about the Recipient (Group based) setting, yes, I have selected Customer.
If you are asking about the Zoom Ticket view. . .I can see Compose Answer (email) and when I click it, it opens with the email address in the To or CC (it populates the To with my email address - I submitted the ticket via email and then changed the customer so the customer's email address shows up in the CC?). The ones I was closing to test with, I was both the customer and the agent.
Thanks again for your help. Please help me find the answers you need to understand what is happening.
If your notification is defined ok and your recipient is the customer then the email text should be stored as an article on the ticket that you closed. If there is no new article then the notification settings are probably wrong. Freundliche Grüße / Kind regards Nils Leideck -- Nils Leideck Senior Consultant nils.leideck@leidex.net nils.leideck@otrs.com http://webint.cryptonode.de / a Fractal project

Ok. I think I got it now. I searched the closed tickets and found
there is a closed notification message attached to the ticket. . .but I
did not receive the email. . .I get all other notifications just fine. .
.why would this custom one be different?
Thanks.
----- Original Message -----
From: Nils Leideck - ITSM
Hi,
On 18.05.2010, at 00:12, TechFan wrote:
Can you please help me understand how to answer your question? "can you see the email as article?" What exactly are you asking? Are you talking about the settings for the Notification (Event) or the ticket being closed? Are you talking about the Article type under the Notification (Event) settings? If so, I have not selected any of those options (email-internal, note-external, etc). It says those apply to ArticleCreate Events, so I didn't set any of them.
If you are asking about the Recipient (Group based) setting, yes, I have selected Customer.
If you are asking about the Zoom Ticket view. . .I can see Compose Answer (email) and when I click it, it opens with the email address in the To or CC (it populates the To with my email address - I submitted the ticket via email and then changed the customer so the customer's email address shows up in the CC?). The ones I was closing to test with, I was both the customer and the agent.
Thanks again for your help. Please help me find the answers you need to understand what is happening.
If your notification is defined ok and your recipient is the customer then the email text should be stored as an article on the ticket that you closed. If there is no new article then the notification settings are probably wrong.
Freundliche Grüße / Kind regards
Nils Leideck
-- Nils Leideck Senior Consultant
nils.leideck@leidex.net mailto:nils.leideck@leidex.net nils.leideck@otrs.com
http://webint.cryptonode.de / a Fractal project
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Hi, On 18.05.2010, at 19:42, TechFan wrote:
Ok. I think I got it now. I searched the closed tickets and found there is a closed notification message attached to the ticket. . .but I did not receive the email. . .I get all other notifications just fine. . .why would this custom one be different?
Good question. Any unusual info in the otrs, apache, system, database logfiles ? Freundliche Grüße / Kind regards Nils Leideck -- Nils Leideck Senior Consultant nils.leideck@leidex.net nils.leideck@otrs.com http://webint.cryptonode.de / a Fractal project

otrs logfile looks fine:
[Wed May 19 03:23:39
2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification]
Sent customer 'Notification - User Case Closed' notification to
'mholm@domain.com'.
[Wed May 19 16:02:07
2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification]
Sent customer 'Notification - User Case Closed' notification to
'JLuciano@domain.com'.
Where are the system and database log files you are asking about.
Installed on windows.
There are lots of errors in the apache error.log. Anything look suspicious?:
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module:
Kernel::System::Web::UploadCache::DB::FormIDAddFile (v1.20.2.1) Line:
67, referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module:
Kernel::System::Web::UploadCache::FormIDAddFile (v1.19) Line: 153,
referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module:
Kernel::Modules::AgentTicketClose::Run (v1.69.2.1) Line: 333, referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module:
Kernel::System::Web::InterfaceAgent::Run (v1.43.2.1) Line: 819, referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module:
C:/Program Files/OTRS/OTRS/bin/cgi-bin/index.pl (v1.88) Line: 48,
referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] , referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of
uninitialized value $_ in -d at
C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of
uninitialized value $_ in -d at
C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:26:10 2010] [error] [client 192.168.3.24] Use of
uninitialized value $_ in -d at
C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer:
http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of
uninitialized value $_ in -d at
C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083.
[Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of
uninitialized value $_ in -d at
C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083.
----- Original Message -----
From: Nils Leideck - ITSM
Hi,
On 18.05.2010, at 19:42, TechFan wrote:
Ok. I think I got it now. I searched the closed tickets and found there is a closed notification message attached to the ticket. . .but I did not receive the email. . .I get all other notifications just fine. . .why would this custom one be different?
Good question. Any unusual info in the otrs, apache, system, database logfiles ?
Freundliche Grüße / Kind regards
Nils Leideck
-- Nils Leideck Senior Consultant
nils.leideck@leidex.net mailto:nils.leideck@leidex.net nils.leideck@otrs.com
http://webint.cryptonode.de / a Fractal project
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Does any of this indicate problems?
----- Original Message -----
From: TechFan
otrs logfile looks fine:
[Wed May 19 03:23:39 2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification] Sent customer 'Notification - User Case Closed' notification to 'mholm@domain.com'.
[Wed May 19 16:02:07 2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification] Sent customer 'Notification - User Case Closed' notification to 'JLuciano@domain.com'.
Where are the system and database log files you are asking about. Installed on windows.
There are lots of errors in the apache error.log. Anything look suspicious?:
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::UploadCache::DB::FormIDAddFile (v1.20.2.1) Line: 67, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::UploadCache::FormIDAddFile (v1.19) Line: 153, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::Modules::AgentTicketClose::Run (v1.69.2.1) Line: 333, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::InterfaceAgent::Run (v1.43.2.1) Line: 819, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: C:/Program Files/OTRS/OTRS/bin/cgi-bin/index.pl (v1.88) Line: 48, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] , referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:26:10 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083. [Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083.
----- Original Message ----- From: Nils Leideck - ITSM
To: "User questions and discussions about OTRS." Sent: Wednesday, May 19, 2010 12:52:25 PM Subject: [otrs] how to enable auto-response for ticket close? Hi,
On 18.05.2010, at 19:42, TechFan wrote:
Ok. I think I got it now. I searched the closed tickets and found there is a closed notification message attached to the ticket. . .but I did not receive the email. . .I get all other notifications just fine. . .why would this custom one be different?
Good question. Any unusual info in the otrs, apache, system, database logfiles ?
Freundliche Grüße / Kind regards
Nils Leideck
-- Nils Leideck Senior Consultant
nils.leideck@leidex.net mailto:nils.leideck@leidex.net nils.leideck@otrs.com
http://webint.cryptonode.de / a Fractal project
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Nils,
Any tips of what to look for?
Thanks.
----- Original Message -----
From: TechFan
Does any of this indicate problems?
----- Original Message ----- From: TechFan
To: "User questions and discussions about OTRS." Sent: Wednesday, May 19, 2010 5:35:49 PM Subject: [otrs] how to enable auto-response for ticket close? otrs logfile looks fine:
[Wed May 19 03:23:39 2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification] Sent customer 'Notification - User Case Closed' notification to 'mholm@domain.com'.
[Wed May 19 16:02:07 2010][Notice][Kernel::System::Ticket::Event::NotificationEvent::_SendCustomerNotification] Sent customer 'Notification - User Case Closed' notification to 'JLuciano@domain.com'.
Where are the system and database log files you are asking about. Installed on windows.
There are lots of errors in the apache error.log. Anything look suspicious?:
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::UploadCache::DB::FormIDAddFile (v1.20.2.1) Line: 67, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::UploadCache::FormIDAddFile (v1.19) Line: 153, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::Modules::AgentTicketClose::Run (v1.69.2.1) Line: 333, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: Kernel::System::Web::InterfaceAgent::Run (v1.43.2.1) Line: 819, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] Module: C:/Program Files/OTRS/OTRS/bin/cgi-bin/index.pl (v1.88) Line: 48, referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:05:33 2010] [error] [client 192.168.3.24] , referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:06:07 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketZoom&TicketI...
[Wed May 19 17:26:10 2010] [error] [client 192.168.3.24] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083., referer: http://techsupport.domain.local/otrs/index.pl?Action=AgentTicketClose&Ticket...
[Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083. [Wed May 19 17:27:08 2010] [error] [client 192.168.3.46] Use of uninitialized value $_ in -d at C:/PROGRA~1/OTRS/StrawberryPerl/perl/lib/CGI.pm line 4083.
----- Original Message ----- From: Nils Leideck - ITSM
To: "User questions and discussions about OTRS." Sent: Wednesday, May 19, 2010 12:52:25 PM Subject: [otrs] how to enable auto-response for ticket close? Hi,
On 18.05.2010, at 19:42, TechFan wrote:
Ok. I think I got it now. I searched the closed tickets and found there is a closed notification message attached to the ticket. . .but I did not receive the email. . .I get all other notifications just fine. . .why would this custom one be different?
Good question. Any unusual info in the otrs, apache, system, database logfiles ?
Freundliche Grüße / Kind regards
Nils Leideck
-- Nils Leideck Senior Consultant
nils.leideck@leidex.net mailto:nils.leideck@leidex.net nils.leideck@otrs.com
http://webint.cryptonode.de / a Fractal project
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participants (5)
-
Ivo Veseli
-
Michael Mayaka
-
Mika Chu
-
Nils Leideck - ITSM
-
TechFan